 Many organizations are faced with the significant challenge of managing several years of accumulated documents. Stellar Office Solutions can help make the valuable information stored in these documents easily accessible by a process known as document imaging or backfile conversion. This is the process of converting paper documents into electronic images with the use of a computer system. When these valuable information resources are converted from a traditional paper-based system into an electronic system, the resulting improvements in accessibility, office productivity, and information distribution can be quite dramatic.
Backfile conversion can save you time and money. No more lost or misplaced documents. Valuable storage space is free for more productive uses. Filing and retrieval time are greatly diminished. Typical paper-intensive organizations that could benefit include:
| Law Offices |
Real Estate and Mortgage Firms |
Medical Records |
| Banks |
Human Resource Departments |
Engineering Firms |
| Schools |
Government Offices |
Insurance Companies |
Stellar Office Solutions utilizes industry-leading document imaging equipment, and advanced scanning, file management, and optical character recognition software. We employ the latest technology to provide high quality, cost effective outsourcing of your document scanning, imaging, and electronic storage needs.
At Stellar Office Solutions, we understand that conversion projects are not the same. We can customize the output to meet your requirements. For instance, we can create interactive portable document format (PDF) files for distribution, searchability, and portability. Your documents can be archived exactly as they appear on paper in PDF, can be made searchable, or can be scanned with OCR and exported as editable Microsoft Word or Excel documents.
This service is performed at our own secure facility. Once your documents have been converted to digital form, Stellar Office Solutions can provide access in two ways. The first option is to put the information on a suitable form of media (i.e. CD, USB thumb drive, external hard drive) for transfer to your computer system.
The second option is to store your files on our secure servers for online
access to the document repositories. Our document hosting affords companies the ability to archive and process data on a real-time basis. Secure access is available to authorized users from any location. We fully administer our site for backup, software and hardware upgrades, security monitoring, etc. This option makes sense for many organizations because there is no software to purchase or on going software support fees, there is no capital expenditure, and there is no IT resource required to manage the data.
All phases of a document imaging project such as preparation, scanning, indexing, PDF conversion, OCR/ICR, etc. can be done by Stellar Office Solutions, directly by our client or apportioned to either based upon the most efficient approach for your project. Our imaging professionals strive to make your conversion project a success with:
- Free comprehensive needs assessment
- Complete project planning and estimating
- Secure shipment and storage of your documents
- Careful preparation and handling of your documents
- Timely turnaround and delivery
Virtually any type of document can be converted into an electronic file. Any business can benefit from using electronic documents. Contact us to discuss how your business can take advantage of our document scanning and imaging services.
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